Pro-Form PFEX19810.0 User Manual download pdf

Determining if a PDF le can be used as an interactive form is a maer of visually

examining the le and looking for the presence of form elds, or areas in the

document where users are asked to provide some kind of information such as

name, address, telephone number, or email address. Respondents might be asked

to indicate a preference or status by checking a box. If you want users to be able

to complete the form online, rather than resort to printing a paper copy in order to

complete the form, then the form should be an accessible interactive form.

With Adobe Acrobat X Pro, you can make interactive form elds accessible to vision

impaired users and users with mobility challenges by adding properly encoded

llable elds to the PDF le. You can also structure the form in such a way that users

can use the tab key to move between elds in a meaningful and logical sequence.

In addition, entries in the Tooltip eld property can provide users of assistive

technology, such as screen readers, with additional information about the eld or

to provide instructions. ese tooltips are read by screen readers for the blind and

visually impaired.

For example, using the Tooltip property value, you could add text to a check box on

an RSVP that users would use to indicate their intention to aend an awards dinner.

You can encode the checkbox so the screen reader user would hear “I plan to aend

the awards dinner.” Without adding such alternate text to the check box’s tool tip

property, a screen reader simply provides the name of the form eld (Check Box

1), its type (Check Box), and its state (Unchecked). Screen reader users would hear

“Check Box Checked” or “Check Box Unchecked” depending upon whether or not

the box had been checked. It would not be clear to users listening to the form with

a screen reader that the checkbox indicates their intention to aend the event. is

is true even if there is a visible label next to the checkbox which reads, “Check this

box if you plan to aend the awards dinner.” You need to add the tooltip text to the

checkbox or radio buon properties.

Acrobat X Pro can detect and create the form elds automatically or you can

manually create the necessary elds using Acrobat X Pro’s form editing tools. If you

choose to have Acrobat automatically detect form elds, it will aempt to locate any

labels that are adjacent to the form eld or check box and use any labels it does nd

as the source for alternate text (called a tooltip in Acrobat).

Note: is discussion limits itself to the accessibility issues involved with

creating form elds with the Acrobat X Pro form tools. For a more

detailed discussion of PDF forms including forms created with the

Adobe LiveCycle Designer or the Adobe Digital Enterprise Platform

Designer, refer to the Acrobat X Pro online help.

Contents

2 PDF Form Fields

2 Acrobat Form Wizard

5 Enter Forms Editing Mode Directly

5 Create Form Fields Manually

6 Forms Editing Mode

8 Form Field Properties

11 Editing or Modifying an Existing

Form Field

12 Buons

12 Set the Tab Order

13 Add Other Accessibility Features

Acrobat X Pro Accessible Forms and Interactive

Documents

Create interactive forms that can be used by anyone, ensuring

privacy and independence for all

Adobe Acrobat X Accessibility Accessible PDF Forms

1 2 3 4 5 6 ... 14 15

Summary of Contents

Page 1 - Documents

Determining if a PDF le can be used as an interactive form is a maer of visually examining the le and looking for the presence of form elds, or ar

Page 2 - Acrobat Form Wizard

• You would create two radio buons. For each buon, you might choose to give the buon the identical name, “Hotel Reservation.” For each buon, you

Page 3

11Adobe Acrobat X Accessibility Accessible PDF Formsthe one next to the No label, you would enter “No” in the Buon Value eld (See “Figure 12. Sein

Page 4

12Adobe Acrobat X Accessibility Accessible PDF FormsIf you select form elds that have dierent property values, some options in the Properties dialo

Page 5 - Create Form Fields Manually

13Adobe Acrobat X Accessibility Accessible PDF Forms• If you are not in Forms Editing mode, you can change the page properties to order the tabs by

Page 6 - Forms Editing Mode

14Adobe Acrobat X Accessibility Accessible PDF Forms

Page 7

For more informationSolution details: www.adobe.com/accessibility/products/acrobat/Program details: www.adobe.com/accessibilityContact information: ac

Page 8 - Form Field Properties

PDF Form FieldsA PDF form created with Adobe Acrobat X Pro’s forms editing tools can contain the following types of elds:• Text eld. Lets the user

Page 9 - Tooltips for Form Fields

• Display the Create Command in the Forms Task Panel. e Forms Task Panel is under the Tools Pane . From the Acrobat X Pro menu, you can select View

Page 10

• Use an existing le. is converts an existing electronic document (for example Word or PDF) to an interactive PDF form. To use the document that is

Page 11

Enter Forms Editing Mode DirectlyIf you don’t want to use the Form Wizard, you can open the le, and place the document in Form Editing Mode directly.

Page 12 - Set the Tab Order

• You can now add new form elds to the PDF form by selecting one of the options from the Add New Field Command. is is a drop down menu that present

Page 13

• You can select one of the Forms Tools icon from the Forms Tool Bar that appears below the Acrobat X Pro menu bar (See “Figure 6. Adobe Acrobat X Fo

Page 14

page. You should choose a name that is relevant and descriptive to make organizing and collecting the data easier (See “Figure 8. Field Name Box” on p

Page 15 - For more information

Tooltips for Form FieldsFor accessibility, the Tooltip option on the General tab is important for entering text that will be announced by screen reade