Pro-Form Quick Start 9.0 User's Guide download pdf (Page 17)

Lesson 3

Finding and sorting records

Your database is a collection of records. Sometimes you’ll work with all of the records in the

database (mailing an annual catalog to each customer, for example). Often, however, you’ll work

with a subset of your database—people who come from a particular city, for example, or records

that fall within a particular range of dates.

In FileMaker Pro, this process of searching for records that match particular criteria is called

finding records. Once you’ve found the records you want to work with, you can change their order

by sorting them. Records can be sorted in ascending or descending order.

In this lesson, you will:

1 use Browse mode to find records that have:

1 matching data in any field using quick find

1 matching data in a single field

1 use Find mode to:

1 find records that have matching data in specific multiple fields

1 find records matching a range of data

1 narrow your searches by omitting records

1 save a find request, modify it, and use the new request to locate different records

1 sort records in ascending order (a to z) and add a new record in sorted order

Note Verify that you have Sample Copy.fmp12 before beginning this lesson. See lesson 2 for

information on accessing the Tutorial folder and making a copy of Sample.fmp12.

Use quick find to search a database

Quick find gives you an easy way to search across all fields on the current layout.

Find all records for customers named John who are located in the UK.

1. Open Sample Copy.fmp12, located in the Tutorial folder.

The database is in Browse mode and the active layout is Data Entry.

You can use quick find to search for common text located in different fields in a database.

2. Type John UK in the quick find search text box in the upper-right corner of the status toolbar.

If you don’t see the search box, resize the FileMaker Pro window to make it wider.

Type the text you want to find here

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Pro-Form Quick Start 9.0 User's Guide Page 17