Pro-Form Quick Start 9.0 User's Guide Page 8
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Lesson 1 | FileMaker Pro basics 8
To send your feedback on this guide, see:
http://www.filemaker.com/company/documentation_feedback.html.
Where to find the sample file
The sample file contains data for Favorite Bakery and provides a place for you to practice building
the database elements that are described in each lesson. If you need to start over, replace your
existing sample file with a new copy. If the sample file was installed, it is in:
FileMaker Pro 12/English Extras/Tutorial
or
FileMaker Pro 12 Advanced/English Extras/Tutorial
You can also download the sample file from the FileMaker website by visiting:
http://www.filemaker.com/documentation.
Database concepts
What is a database?
A database is a method of organizing and analyzing information. You’ve probably used several
databases recently without realizing it. A date book, a parts list, and even your own address book
are databases.
Why use a database?
Storing information in a database file has many benefits. A database doesn’t just hold
information—it helps you organize and analyze the information in different ways. For example,
databases allow you to group information for reports, sort information for mailing labels, count your
inventory, or quickly find a particular invoice.
Computerized databases offer many additional advantages over their paper-based counterparts:
speed, reliability, precision, and the ability to automate many repetitive tasks.
How is a database organized?
A database file is organized into one or more tables. Tables store records. Each record is a
collection of fields.
Imagine your address book is a FileMaker Pro database file. Each listing in your address book is one
record in an Address Book table. Each record has information, such as name, address, city, and so
on. Each of these pieces of information—name, address, and city—is stored in a separate field.
How is field data displayed?
FileMaker Pro displays fields on layouts. Each layout is based on a single table, and displays
records from that table.
Imagine that your database has a Tasks table in addition to the Address Book table. A layout
based on the Address Book table will display fields and records from the Address Book table. A
layout based on the Tasks table will display fields and records from the Tasks table.
- FileMaker 1
- Contents 3
- Lesson 1 7
- FileMaker Pro basics 7
- Database concepts 8
- Lesson 2 10
- Browsing information 10
- See a different layout 12
- Form View 14
- Table View 14
- List View 14
- Customize the status toolbar 15
- For more information 16
- Lesson 3 17
- Finding and sorting records 17
- Pie chart 18
- Choose Find Matching 18
- Number of find requests 20
- Choose range 20
- Narrow your search 21
- Sort your found set 22
- Last Name and click Move 23
- Add a new record in List View 24
- Lesson 4 25
- Click to create another field 26
- Choose Number 26
- Enter data into the database 27
- Modify data in a record 28
- Enter data in Form View 28
- Delete a record 28
- Lesson 5 30
- Customizing what you see 30
- Resize, move, and add a field 32
- Add a field 33
- Add a tab panel 34
- Display a number as currency 35
- Change text size and color 36
- Add a graphic to the layout 37
- Lesson 6 38
- Create mailing labels 39
- Create a form letter 41
- Page boundary 42
- Clear this checkbox 43
- Lesson 7 45
- Simplifying data entry 45
- Create a calculation field 47
- Test your calculation 49
- Lesson 8 51
- About scripts 52
- Assign a script to a button 53
- Lesson 9 55
- Creating and running reports 55
- Clear the checkboxes of 56
- Select Include Subtotals 59
- The report preview 59
- Clear Customer Type to 60
- 4. Click Finish 63
- Lesson 10 65
- Charting data 65
- Lesson 11 67
- Making databases relational 67
- Select this 69
- The portal displays a 70
- Lesson 12 72
- Sharing and exchanging data 72
- Opening a remote file 74
- About exchanging data 75
- About importing data 76
- Lesson 13 78
- Specify settings for 79
- Create a privilege set 80
- Lesson 14 82
- Backing up your databases 82
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