Pro-Form Quick Start 9.0 User's Guide download pdf (Page 78)

Lesson 13

Protecting data in FileMaker Pro

Although your operating system includes file security features, you should use FileMaker Pro

accounts and privileges to protect your data. In FileMaker Pro, you restrict which users can access

a file when you protect files by defining accounts and passwords. The account name and

password that users enter determine which privilege set is used. These privilege sets limit what

users can do in the file.

In this lesson you will learn:

1 how accounts, passwords, and privilege sets work together to protect your data

1 how to create accounts, passwords, and privilege sets

Create an account and password

About accounts

Accounts authenticate users who attempt to open a protected file. An account includes an account

name and usually a password. Accounts can be set up for individual users or you can create

accounts that are shared among groups of individuals, such as a “Marketing” account. Shared

accounts are useful when you want fewer accounts to maintain and aren’t concerned with tracking

individual access to a database file. However, it’s safer to create many accounts than to have

multiple users share one account. Passwords are case-sensitive, but account names are not.

When you create a database, two predefined accounts are created (Admin and Guest) and three

predefined privilege sets are available (Full Access, Data Entry Only, and Read-Only Access).

The Admin account is not assigned a password and is assigned the Full Access privilege set, which

permits access to everything in the file. The Guest account allows users to open a file without

specifying an account name, is not assigned a password, and is assigned Read-Only privileges.

Passwords and access privileges for predefined accounts can be changed.

Predefined

accounts

Custom

accounts

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Pro-Form Quick Start 9.0 User's Guide Page 78