Pro-Form Quick Start 9.0 User's Guide download pdf (Page 81)

Lesson 13 | Protecting data in FileMaker Pro 81

Create a custom privilege set

Suppose your business relies on temporary staff at certain times of the year. This staff needs to

have access to your data, but you want to prevent temporary employees from printing or exporting

information in your database. You can create a specific privilege set for temporary staff that does

not allow access to printing or exporting data.

1. Choose File menu > Manage > Security.

2. Click the Privilege Sets tab.

3. Select the [Data Entry Only] privilege set, then click Duplicate.

Data Entry Only Copy is selected.

4. Click Edit.

5. For Privilege Set Name, type Temporary Staff.

6. For Description, type No printing or exporting data.

7. Clear Allow printing and Allow exporting.

8. Click OK.

Temporary Staff appears in the privilege set list. This privilege set can be used by one or more

accounts.

9. Click OK.

10. Click Allow to close the alert.

You see the Confirm Full Access Login dialog box.

11. Type Admin for Full Access Account, leave Password blank, then click OK.

12. When you are finished with this lesson, exit or quit FileMaker Pro to close all open files.

For more information

You have learned how to create accounts and passwords, and to assign privilege sets to them.

You have also learned how to create custom privilege sets and how they can be used for specific

business reasons. To learn more about how accounts, passwords, and privilege sets can protect

your databases, see chapter 6 of the FileMaker Pro User’s Guide and FileMaker

Pro Help.

Clear Allow printing and

Allow exporting

Extended privilege

settings appear here

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Pro-Form Quick Start 9.0 User's Guide Page 81