Pro-Form Quick Start 9.0 User's Guide download pdf (Page 82)

Lesson 14

Backing up your databases

Power failures, disk problems, and other unexpected computer problems can happen to anyone

at any time. To help prevent data loss, regularly back up all important documents on your

computer, including your databases.

In this lesson you will learn:

1 how and when to back up your database

1 where to learn about other ways to protect your files

How to back up your database

There are many ways to back up a file. This is one way.

1. Determine the size of the database:

Windows: In Explorer, right-click the icon for the file, choose Properties, then General.

Mac OS: In the Finder, click the icon for the file, then choose File menu > Get Info.

2. Identify a disk or volume that has enough available space for a copy of the database.

3. Open the database you want to back up.

4. In FileMaker Pro, choose File menu > Save a Copy As.

5. Click Save.

Important Next time, back up to a different disk or volume. Never back up over the only or most

recent copy of your file. You should have several different backups at all times.

When to back up

You should back up:

1 as often as necessary to be sure you can restore all of your data in an emergency

1 before you make a major or irreversible change like deleting records, deleting a field, or

replacing data using the Import or Replace features

Remember, it takes far less time to back up a file than it does to recreate a lost or damaged file.

For more information

This lesson has shown you one way to protect a database. For other ways to prevent and

overcome difficulties with your files or recover damaged files, see FileMaker

Pro Help.

Accept the default filename for your

copy, or change the name

Select the disk and folder

where you want to save

your copy

Choose copy of current file

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Pro-Form Quick Start 9.0 User's Guide Page 82